PDF invoices integrated into NetSuite

Fast Four Scan & Capture

Scan & Capture allows easy processing of vendor bills through forwarding PDFs for processing without leaving your NetSuite environment

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What is Scan & Capture and how does it work?

Fast Four Scan & Capture is a SuiteApp developed to speed up the processing of Vendor Bills in NetSuite.

It’s easy – you’ll be given an email address where you can send all your PDF invoices to. The PDF invoices are processed by one of our OCR (Optical Character Recognition) suppliers for scanning of the data on the invoice. NetSuite receives a file with scanned data which is then mapped directly into a NetSuite Bill.

Fast Four currently offers the following suppliers for OCR:

  • Basware
  • Dizzy Data
  • Abbyy (Available soon)

More information about the different suppliers below.

To see how it works please watch our short video:

Key Benefits

  • Save costs and by eliminating manual data entry
  • Improve accuracy
  • Accept UBL invoices from your customers
  • Automatically store the PDF with the NetSuite Bill
  • User friendly split screen with the PDF and bill entry screen
  • Integrates with existing workflows and scripts on vendor bills
  • Competitive pricing
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Companies also using this product

Supplier: Dizzy Data

  • Languages Supported: Dutch and English

  • Maximum 16 minutes before the PDF is visible in NetSuite

  • Low setup costs

  • Most clients up and running in less than 1 hour

  • Scan Accuracy estimated at 70-80%

  • Manual Scan Check: Not available from Dizzy Data

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  1. Starting from EUR 0.30 per scan

  2. Installation can be scheduled at short notice

  3. Integrates with existing workflows
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Frequently Asked Questions

• Invoice type (bill or vendor credit) • Invoice date • Due date (if empty the vendor terms of NetSuite are used) • VAT registration number • Bank account number • Currency Code • Total Net Amount • Total Tax Amount • Total Gross Amount • Payment reference (incl. Finnish Viite, Norwegian KID and Danish FIK) • PO Number • Buyer Reference • Various VAT Rates if applicable

Incoming transactions can be processed in three different ways depending on the file type: • PDFs can be forwarded to a designated e-mail address for OCR and validation by Basware. One e-mail can contain multiple PDF files. PDF data will be captured and forwarded to your account for further processing. • E-invoices (UBL) can be captured using the NetSuite e-mail plug-in that is set up during configuration. Forward these files to a designated e-mail address for further processing. • An upload functionality is added to your menu to upload e-invoices directly in to NetSuite for further processing.

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Fast Four